![]() ![]() Having these tools at your disposal can also help with one of the major challenges of project management: getting people to respect deadlines. You can also use visuals to communicate any steps in the process that now become more urgent or more critical. You can use interactive visuals to illustrate how projects may change in terms of scope and timing. The teams will want to know how new developments impact projects and priorities. Projects typically have a few twists and turns that require more direction from the project manager. Lucidchart has a number of collaborative and data visualization feature that allow for real-time updates, shareable formats, and transparency so that everyone is aligned on where the project is and what’s needed next. Explain the importance of giving timely information and how that information will be used to keep the project on track as a whole.Įase of use is essential to get the updates you are looking for-ideally, you employ an interactive tool that makes updates quick and easy for team members to share. Set the expectation in the kickoff phase that you will need updates from team members. You’ll need team cooperation to get useful information when you are monitoring projects. You’ll also want to set a schedule for updating stakeholders so that they know ahead of time when your projects will need their input. It typically won’t be necessary to monitor a project every hour, but your critical dates will help you figure out how often you’ll want teams to check in. You can use your key dates for the next step in setting up your monitoring approach: determining the intervals for team check-ins. Identify specific intervals for when you’ll monitor the project Once you know the key objectives and main metrics, you can focus on critical points in your timeline: What are the key dates that must be met? What dates cannot be moved? And where are the dependencies? These are the dates you will want to share with team members so they have clear milestones to work toward. Examples of important data include time to completion, budget, scope creep, and risk assessment. Work with your manager to align on key objectives and success metrics for the project.Īlso, take some time to determine what data will be important for project progress reports and what data will be important for postmortem reports. ![]() To monitor projects, you’ll want to start with determining what you will measure. You can create better monitoring by setting up a process for collecting data easily, identifying challenges and opportunities early on, and sharing key takeaways that are easy to understand for both your team and your stakeholders. Smart monitoring can set the stage for easy communication and better implementation of the project strategy. If you have weekly meetings, there should already be some updates in place so that the time can be used to clarify gray areas, align on next steps, and generally move things forward. And if you don’t have the full attention of attendees, you may still end up missing essential information. Project managers often default to weekly meetings to obtain updates quickly however, this tends to take up valuable time that could be used for execution. It’s impossible to monitor progress without the cooperation of team members and stakeholders, but because everyone is busy, it can be difficult to get updates. There is often more than one project to monitor, and each project has a lot of sub-levels to it that need to be managed. Project monitoring is an essential but admittedly complicated piece of the puzzle. The approach for both will impact what you monitor and how frequently you report it. Before you begin monitoring your project, you will want to know both the overarching project strategy and communication plan. Your communication plan isn’t about how you will get the project done but who you will communicate project progress to. But your communication plan takes a bit more effort and deliberation. ![]() Your project strategy will likely develop pretty naturally-there is almost always a plan for how to get the project done. Difference between a project strategy and a communication plan There are ways to make it easier though: Your approach to tracking project progress needs to be collaborative, transparent, and timely. The layers and complexity of today’s modern projects can make monitoring pretty challenging. ![]() As a project manager, you are often walking the fine line between detailed analysis and the bird’s-eye view. ![]()
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |